How We Bring Seasonal Florals to Life
Working with living materials means planning ahead. Each composition starts months before delivery, when we source blooms at their peak and design around what nature offers that season. It's part horticulture, part logistics, and entirely hands-on.
From Initial Call to Final Delivery
Most clients don't realize how much prep goes into a single arrangement. We've broken down the stages so you can see where your time and budget actually go.
Discovery & Seasonality Review
We start by asking what event you're planning and when. Then we check what's actually available during that window. Spring tulips won't work in July, and some autumn varieties need to be ordered by May. This conversation sets realistic expectations early.
Design Proposal & Material Selection
Once we know your timeline, we send over sketches and a shortlist of blooms. You'll see color palettes, stem counts, and container options. We've learned that showing three variations helps clients decide faster than presenting one "perfect" concept.
Sourcing & Pre-Assembly Prep
After you approve the design, we place orders with growers. Most seasonal flowers arrive five to seven days before your event. We condition stems, check for damage, and store everything at controlled temperatures. This phase is mostly waiting and monitoring.
Assembly & Quality Check
Two days out, we start building. Each arrangement gets assembled, photographed, and tagged. If a stem looks weak or a color isn't matching the sample, we swap it out. The goal is consistency across all pieces, whether you ordered one centerpiece or thirty.
Behind the Scenes: Production Timeline
Here's what actually happens during a typical project. These phases overlap, but this gives you a sense of how long each stage takes and where delays might pop up.
Week 1-2: Planning & Procurement
We finalize your design and contact suppliers. For projects in Baku, we typically work with three local growers and two importers. Lead times vary wildly depending on weather and customs clearance.
- Confirm bloom availability and pricing
- Reserve containers and structural materials
- Schedule delivery windows with your venue
Week 3: Receiving & Conditioning
Flowers arrive. We unpack, hydrate, and let stems rest overnight before working with them. This isn't glamorous, but skipping this step means wilted arrangements by event day.
- Inspect shipments for damage or substitutions
- Trim stems and remove foliage
- Store in coolers at 3-5°C
Week 4: Assembly & Transport
The final push. We build everything, pack it carefully, and coordinate delivery with your team. Most compositions need to arrive the day before your event so staff can place them while flowers are still fresh.
- Complete all arrangements in sequence
- Document each piece for quality control
- Deliver and provide setup guidance if needed
Who Handles Your Project
Every composition passes through at least two people before leaving our studio. One designer maps out the concept and sources materials. Another assembles and checks the final product.
For larger orders, we bring in a coordinator who manages timing and logistics. That way, designers can focus on arranging rather than tracking spreadsheets and delivery schedules.
We've found this division keeps quality consistent. When one person tries to do everything, details get missed. So we split responsibilities and check each other's work before anything ships out.
Darien Whitlock
Lead Designer
Kelton Vess
Production Manager